Procedure for Meeting Pages

Procedure for creating meeting pages

The consortium has two large meetings — one in the spring and on in the fall each year.
The materials from these meetings should be uploaded to the website and made available on
a secured meeting page, linked to the consortium dashboard.

See Spring 2020 Meeting, May 4-5, Zoom for an example and layout.

Procedure for creating meeting pages

Note: The steps below could be repeated for each session, for each day, or for the entire
meeting.

1. Collect all the materials for the meeting and place them in Materials subfolder
   of the meeting folder on Dropbox. In this way, the materials posted to the site are
   collected in one place for each upload.
2. Make PDFs of all documents and presentations. Browsers handle them well.
3. Name each of the materials by date, session, and type such as
   2020-05-05 Concept breakout Audio.mp4 In this way, sorting by name brings all the
   materials for a session together for completeness checking and upload.
4. Upload the materials to the website. You will need site credentials and an upload
   utility such as FileZilla. Upload the materials to wp-content\uploads\year\month where
   year and month are the year and month numbers of the month in which the meeting was held.
5. Go to the Media Library and select Add from Server. You will see a list of uploaded
   files. Select the materials to be added to the media library and press Import at the
   bottom of the list. The uploaded materials will be added to the media library.
6. For each piece of material added to the media library, edit the item to secure it by
   setting the read group to NIH Consortium and press Update to save the change.
7. For each piece of secured material, link the material to the page by putting the
   material’s URL in the page’s markdown. A typical session might have:

   [Audio]() · [Video]() · [Slides]() · [Chat]() · [Transcript]()

   which will appear as

   Audio · Video · Slides · Chat · Transcript

   where the parentheses contain the URLs of the various materials.

8. Save the page by pressing Update

9. Check the page by visiting it with a browser outside of WordPress. Correct as needed.